Sounding Polite (Part 2)

In English-speaking cultures, great importance is attached to avoiding language that others may find offensive. In a previous post, we considered how using softening expressions and avoiding negative words can go a long way towards helping you sound polite.

Here are some more ways in which you can appear courteous while speaking English.

3. Distancing verb forms

When we ask questions, make offers, or give suggestions, it is possible to use the past tense instead of the present. In such contexts, past tenses indicate ‘distance’ from the immediate present, thereby making what we say less direct. Do note that there’s no difference in the basic meaning expressed when the past tense replaces the present. Here are some examples to help you understand this better.

When do you want to check in, sir?

When did you want to check in, sir?

Do you want more sugar in your tea?

Did you want more sugar in your tea?

In the same way, sometimes progressive (continuous) verb forms are used in place of simple forms to sound more casual or less definite.

I hope you can give me a lift after the concert.

I’m hoping you can give me a lift after the concert. (less definite)

I look forward to doing business with you again.

I’m looking forward to doing business with you again. (casual)

4. Modal verbs

Another way to avoid being too direct is by using modal verbs. The past forms of modal verbs will, can, and may are commonly used in everyday communication to exhibit good manners. When making requests or asking for help, the word ‘please’is often added to make a better impression on the listener or reader.

Will you need my car tonight?

Would you need my car tonight?

Can you please call the security?

Could you please call the security?

May I please ask you to wait for a few minutes?

Might I please ask you to wait for a few minutes?

Remember, being polite helps us build good relations with the listener or reader, so it is definitely worth the effort. We’ll be back with some more tips.

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