In the first part, we suggested doing two useful things when describing a process – identifying logical stages and using powerful verbs.
Here are three more tips to help you.
3. Be descriptive
Processes carried out in the modern-day factory are either fully or partly automated, which means that there is extensive use of machinery. One way to improve your score is by forming the ability to describe the appearance of machines in detail. Here’s an example:
The next stage involves use of an injection moulder, which is a long, narrow cylindrical apparatus with an outlet at the top through which liquid can be funnelled in.
4. Use linking devices adequately
A process has various stages that are interconnected, so it’s important that pieces of text which describe various stages blend seamlessly with each other. To achieve this, skillful use of linking devices (i.e. words and phrases) is a must. The reader will then find it easier to follow the order of information in a piece of writing or identify how parts are related. Here’s an example:
To begin with, oranges are sourced from large groves where they are grown in optimal conditions. The fruit collected is then inspected and graded before being transported to the production site. On arrival, the oranges are rinsed while they pass over rollers, and are segregated thereafter.
5. Choose tenses appropriately
In a process, some actions may take place naturally (e.g. the fruit ripens in about 3 months), whereas others are performed by humans (e.g. the ripe fruit is pulled off the trees by pickers). When describing things done by workers, we often use passive structures, as the doer of the action is not important. Here are some examples:
- Oranges are sourced / are grown …
- The fruit is inspected / is collected / is graded …
In each activity mentioned above, the result is important, not the person who does the action. So, before choosing the tense, think whether the doer of the action needs a mention.
Do remember to follow these tips the next time you attempt to describe a process.